The message below went out to Cataloger-L on Dec. 15. Bernardo's single file extraction had to be redone in portions and rerun on Thursday night so no data edited in existing bibs on Dec. 14 was lost.
Going forward, any new bibliographic records added to Euclid/Aleph after Dec. 15 may be edited as they will go out when we can resume our weekly AEX service (after loading new authorities and corrected bibs). Any edits to those bibliographic records added to the catalog after Dec. 15 and edited after this date will be preserved and not overwritten. Only the corrected headings will be affected. LTI will return the bibs in the same state as before they were shipped, except for headings corrections based on new authorities matching.
Please continue to hold edits to bibliographic records that were in Euclid before the extraction on Dec. 15. You may edit records in OCLC and save edited records in your save file until after LTI corrected bibs are loaded, if you wish). Please validate headings in OCLC prior to saving so the headings are authorized and you don't overlay corrected bibliographic headings.
Note that 1.2 million bibliographic records in Emory's bibliographic file had headings corrections in this bib refresh process. That amounts to 1/3 of Emory'd database. This means there is a 1 out of 3 chance any edits you make in those database records extracted on Dec. 16, 2011 AFTER that date may be overwritten if the record you edited had unauthorized headings. This does not apply to Aleph alphabetic fields in the bib such as LKR, TKR, etc. and does not apply to edits in HOL and ITEM records.
Note that 1.2 million bibliographic records in Emory's bibliographic file had headings corrections in this bib refresh process. That amounts to 1/3 of Emory'd database. This means there is a 1 out of 3 chance any edits you make in those database records extracted on Dec. 16, 2011 AFTER that date may be overwritten if the record you edited had unauthorized headings. This does not apply to Aleph alphabetic fields in the bib such as LKR, TKR, etc. and does not apply to edits in HOL and ITEM records.
Update: Dec. 2011
There has been a delay in the production load schedule. DPS wanted to do the entire process in test and did not have enough time to run all the loads in test prior to MLK holiday weekend as scheduled.
Test loads were competed on Jan. 30. There will be one week review and followup on issues with ExLibris. When issues are resolved, DPS can schedule the loads. When a schedule is known, DPS will communicate with all libraries' management and a general message will go out regarding downtime, interim operations at service desks, cataloging stoppages, etc.
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